How to Organize a Party?
When planning for a party, there are several things that you should consider to ensure that the attendees will have a good time and socialize. Regardless of the type of party or celebration, enjoyment and socialization are the two main objectives. Of course, enjoyment of an event also come in the form of socialization, meeting other people and having new friends. The party decorations, venue, entertainment, food and drinks are only secondary in importance. Parties are primarily meant for social interactions. It could be a small intimate party among close friends or a large rave party attended by hundreds or even thousands of people.
Whether you are a professional event organizer or an ordinary individual, there are some basic things that you should consider when organizing a party. Planning is just the first stage, implementation and control are the next crucial steps. These can be divided into several sub-steps that are specific to a particular type of party, special occasion or event.
Generally speaking, a plan must have the SMART attributes. This means that a plan must be specific, measurable, realistic and time-bound. It has to be specific or about something such as a birthday party of your child or a wedding anniversary of your parents. Being specific about the type of party that you want to organize will determine other factors such as the party supplies that you need.
The plan must also measurable, which means that you can determine the progress of your planning and organizing. Being measurable could include completing certain tasks such as finalizing the venue or coordinating with the caterers for the party or deciding on the party themes and having the right setup..
Successfully organizing a party also entails that the plan must be assignable. This simply means that the implementation of the various aspects of the plan must have assigned key persons who will focus on accomplishing specific tasks. This is particularly important if you are planning for a big party such as a class reunion. You need to assign committees and committee chairpersons. Somebody should take care of invitations, marketing, finance, decorations, venue, food, etc. The assign-ability of a plan or parts of the plan will ensure the smooth implementation.
The plan for organizing a party must also be realistic. Simply put, it must be achieved given the available resources. For instance, it would not be realistically practical to hold a children’s party in an expensive hotel function room if you only have a small budget. It would be more cost-effective to simply organize the party at your own home and cook your own food.
Finally, the plan must be time-bound. The various aspects of the plan must be accomplished within a specific period. Following a strict schedule might not be necessary if it is just a small party but precise schedule is very important if it is a big event, involving many guests. The details must be carefully scheduled. Otherwise, the event might be derailed.
The following are the generalized aspects of planning a party:
Venue - You should decide whether you want to hold the party at home, in school, at the office or at a more formal venue like a hotel. You must also consider the distance of the store. For instance, if you are a resident of Sydney, it would be practical to look for party supplies in Sydney. Your choice of venue will also depend on the type of party, the budget and the number of guests.
Date and time - In many cases, you do not have much choice about the date, especially if it is a special date like a wedding anniversary. However, you may still decide to move the date of the celebration for the convenience of others, provided that all key persons are consulted and agree.
Theme - The theme may vary and may not require a costume. It could be subtle such as using color motif or it could be elaborate as a period theme like 1960s or 1970s theme.
Guests - You should at least have an upper limit on the number of guests to prevent overshooting the budget. You should also prioritize the certain people like friends and relatives.
Budget - The amount of budget is central to planning a party. The venue, the type of food and decors, and the number of guests will all depend on the budget.
Invitations - After you have have decided on the number of guests and finalized other details, you can then send formal or informal invitations.